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HomeMy WebLinkAbout04-15-2015 CC Minutes MINUTES OF THE MISSION CITY COUNCIL MEETING, APRIL 15, 2015 The Mission City Council met in regular session at Mission City Hall on Wednesday, April 15, 2015. The meeting was called to order by Mayor Schowengerdt. The following councilmembers were present: Jennifer Cowdry, Suzie Gibbs, Debbie Kring, Amy Miller, Arcie Rothrock, David Shepard and Jason Vaughn. ABSENT: Pat Quinn. PUBLIC HEARINGS Redistricting Mayor Schowengerdt stated that this public hearing is on the proposed changes to the Ward 1 and Ward 2 boundaries, which were recommended by the Redistricting Committee. There will be a second public hearing on this issues at our May 20th Council Meeting, prior to Council voting on these changes. Ms. Smith provided background information on redistricting, noting that the City has been looking at this issue since 2012 as wards 1 and 2 are about of balance by 18-23%. The recommended difference should only be +/- 5%. Recommendations were made by a previous redistricting committee, but they did not move forward. A new committee was established in early 2015 to resolve this issue well in advance of the 2016 elections. She stated that the only changes are to wards 1 and 2 and will have minimal impact on current boards, commissions, and no impact on Council. Mayor Schowengerdt opened the public hearing and invited comments from the public. There being no comments, the public hearing was closed. SPECIAL PRESENTATIONS Bud Hovind, National Child Safety Council Officer Roy Castle introduced and recognized Bud Hovind for his many years of service to the National Child Safety Council. This organization donates all of the materials used in our schools for child safety. Mr. Hovind retired in December 2014. He was thanked by all for his work on behalf of the children in Mission. Chief Tony Lopez, Consolidated Fire District No. 2 Chief Lopez provided an update on the recent fire at Mission Bowl. He stated that Consolidated Fire District No. 2 was assisted at this large fire by Leawood, Shawnee and Overland Park. There were a total of 10 apparatus and 50 personnel on the scene. The investigation of the fire indicates that is began in the ceiling above the kitchen. Insurance is currently completing their investigation. He also noted that the building was not a complete loss and that the owners plan to rebuild, hopefully opening this fall. MINUTES OF THE MISSION CITY COUNCIL MEETING, APRIL 15, 2015 Chief Lopez and the fire district were thanked for their quick response to this fire. CONSENT AGENDA Moved by Gibbs, seconded by Kring to approve the Consent Agenda, items 3a through 3i. 3a. Minutes of the March 18, 2015 City Council Meeting 3b. CMB Application - ShortStop BP 3c. Surplus Property Resolution 3d. Emerald Ash Borer Action Plan 3e. 2015 Tree Plan 3f. GBA Biennial Bridge Inspection Contract 3g. Resolution Approving 2016-2020 CARS List 3h. Stormwater BMP Interlocal Agreement 3i. Johnson County Fiber Use Agreement Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. PUBLIC COMMENTS There were no public comments. Students in the audience attending the meeting for class credit were recognized. FINANCE & ADMINISTRATION COMMITTEE Purchase of Police Department Body Cameras Councilmember Miller reported that the City budgeted $17,000 in 2014 for the purchase of body cameras for police officers, but the purchase was delayed as the department researched camera options that would best fit with out current computer infrastructure. The Police Department has completed their research and is now recommending the purchase of 30 L3 Mobil-Vision body cameras at a cost not to exceed $16,525, which includes an extended 3-year warranty on each unit and all the supporting equipment Moved W Miller. seconded 4 K np to approve the purchase of 30 body camera units from L3 Mobil-Vision at a price not to exceed $16,525. There was no discussion on this item. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. MINUTES OF THE MISSION CITY COUNCIL MEETING, APRIL 15, 2015 Funding for Farmers Market Councilmember Miller stated that staff and volunteers are currently working to establish a Farmers Market in downtown Mission. The market will occur weekly from June through September in the park area west of Capitol Federal. It is anticipated that there will be moderate expenses to establish the market, not to exceed $10,000. These funds would be redistributed from those already budgeted for 2015 for the MCVB special events and other public relations activities. The Mission Family Festival and Battle of the Brisket will not occur in 2015 as the MCVB reevaluates its goals and activities. Moved by Miller, seconded by Kring to authorize staff to spend an amount not to exceed $10,000 for expenses supporting the Mission Farmers Market. Councilmember Gibbs requested additional information on the details of the market so that she can share this with residents. She asked that a "cheat sheet" of market details be provided to Council to respond to questions from the public on this new initiative. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. Ms. Randel provided a brief update, stating that she and several volunteers have been working with regional groups to contact possible vendors. A vendor orientation will be held on May 5th and opening day for the market is scheduled for Saturday, June 6th. She stated that there is a website and facebook page for the market, but now that details have been finalized, additional information will be posted. Councilmember Gibbs questioned whether a "children's area" will be included in the market. Ms. Randel stated that they hope to have children's activities, musicians, etc. on a rotating basis but those details have not yet been formalized. Kevin Fullerton, Springboard Creative, was thanked for creating the "Mission Farm & Flower Market" logo and flyer. Councilmember Kring thanked Mary Schowengerdt for her help with this effort. COMMUNITY DEVELOPMENT COMMITTEE Street Sweeper Lease Agreement Councilmember Cowdry stated that the City's street sweeper was purchased in 2005 and is scheduled for replacement in the 2015 Budget. This is an essential piece of equipment that is used for both street and parking lot sweeping, and as a vacuum truck to clean out inlets, pick-up large debris and maintain the drainage pits at the Public Works Facility. Following distribution of an RFP for quotes on the sweeper, staff reviewed and evaluated responses. It is recommended that the City purchase the Rave 5 iSeries model at a cost not to exceed $213,760. Because of the amount of this purchase, it has been budgeted on a lease-purchase arrangement. The equipment will be secured through Red Municipal & Industrial Equipment Company with leasing through Clayton Holdings, LLC (Commerce Bank). The total amount to be financed MINUTES OF THE MISSION CITY COUNCIL MEETING, APRIL 15, 2015 over a four-year lease term is $221,260 and includes all costs associated with the transaction. Moved by Cowdry, seconded by Miller to approve a resolution authorizing the City of Mission, Kansas to enter into a lease purchase transaction, the proceeds of which will be used to pay the costs of acquiring certain equipment for use in the City; and to approve the execution of certain documents in connection therewith. There was no discussion on this item. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. Communities for All Ages Recognition Prgram Councilmember Cowdry reported that Mission is currently participating in the Communities for All Ages program, which aims to assess how well city services are poised to meet the needs of all Mission residents over the next 20 years as demographic trends change. Based on Mission's involvement with the initiative over the past two years, our community is in a good position to achieve the Bronze level recognition. The main focus of the bronze level is building awareness of these issues through community meetings, posting online resources, and engaging community leaders in the discussions. Moved by Cowdry, seconded by Kring to approve the submission of an application for the Communities for All ages Bronze Level Certification. Councilmember Miller stated that she has been involved with this initiative for quite some time as part of MARC's pilot project. She is happy to see the community engaged in this program, and she hopes that Mission can work towards the Silver recognition as soon as possible. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. UNFINISHED BUSINESS Councilmember Kring announced that there will be a Ward III meeting on Thursday, April 16th at the Community Center, 7:00 p.m. All were invited to attend. Councilmember Kring stated that the Johnson Drive Task Force has been meeting and has had an opportunity to hear from merchants, residents, and developers. She encouraged the use of the City's website to post minutes and meeting updates for all committees and task forces. Ms. Randel gave a brief update on the work of the task force, and stated that the group hopes to have a list of recommendations to Council this summer. She also noted that minutes and agendas from all Council, board, commission and committee meetings are available on the City's website under the MINUTES OF THE MISSION CITY COUNCIL MEETING, APRIL 15, 2015 "Agendas & Minutes" tab. Councilmember Miller announced the next Ward IV meeting which will be held the last Thursday in April at the Community Center, 7:00 p.m. She stated that this is a more intimate and comfortable setting for residents to share their concerns with councilmembers, and to ask questions. Councilmember Gibbs stated that the Mayor, Chief Hadley and she helped to celebrate Dr. Hollyman's 100th birthday at the recent Rotary luncheon. She noted that he stated that the recently donated Rotary clock was "the best thing that ever happened to him." Rotary was again thanked for this donation. Councilmember Gibbs announced that the next issue of the Mission magazine will be mailed to residents on April 24th. NEW BUSINESS Election of Council President and Vice-President Mayor Schowengerdt opened the floor to nominations for Council President and Vice-President, which are a two-year terms. Moved by Kring, seconded by Cowdry to elect Councilmember Miller as Council President. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. Mayor Schowengerdt thanked Councilmember Shepard for his work as Council President from 2013-2015. Moved by Cowdrv, seconded by Miller to elect Councilmember Kring as Council Vice-President. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. Councilmember Cowdry thanked Councilmember Shepard for serving as her mentor when she first came on Council. Meeting Times for Budget Worksessions Mayor Schowengerdt stated that staff is recommending moving the meeting times for upcoming budget worksessions to 6:00 p.m. on April 29th, June 24th and July 29th. Moved by Miller, seconded W Krinn to approve changing the meeting time for upcoming budget worksessions to 6:00 p.m. on the dates of April 29th, June 24th and MINUTES OF THE MISSION CITY COUNCIL MEETING, APRIL 15, 2015 July 29th, 2015. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. MAYOR'S REPORT Mayor Schowengerdt thanked all who helped with and participated in the Bunny Eggstraganza. He said it was a huge success with hundreds of children and their families participating. CITY ADMINISTRATOR'S REPORT Hiring Recommendation, Brian Scott, Finance Director Ms. Smith stated that she is recommending that Council uphold the appointment of Brian Scott as Finance Director. She stated that he has 20-plus years of experience in municipal government, including the cities of Lee's Summit and Grandview, and that we are lucky to have him as a member of our staff. Moved by Cowdry, seconded by Kdn to uphold the appointment of Brian Scott as the City of Mission's Finance Director. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. Mr. Scott will begin his duties on April 22nd. City Administrator's Report - Other Ms. Smith stated that we will again have the carnival in the parking lot north of the Community Center from May 7th - 10th. There will be a shredding event on Saturday, May 25th at Fairway City Offices and will include e-recycling. The City-wide Garage Sale is scheduled for Thursday, April 30th through Sunday, May 3rd and will coincide with the city-wide sales in Westwood and Roeland Park. She stated that final landscaping for Johnson Drive will begin on May 1st, and that the former Neff Printing building is completely down. An update on the citizen survey was provided with Ms. Smith noting that 400 surveys (the guaranteed return rate) has already been met within the first 10 days since it was mailed to residents. She stated that the Comprehensive Plan Update and Parks Master Plan steering committees will have an opportunity to review the results. The second citizen survey will be mailed out in June. Councilmember Miller thanked Ms. Smith and Mr. Belger for their work on the Johnson Drive project, noting how great it looks when looking east from Johnson Drive and Lamar. MINUTES OF THE MISSION CITY COUNCIL MEETING, APRIL 15, 2015 Councilmember Gibbs asked that a review of the sign ordinance be added to the May committee agendas. She expressed her concerns with "sandwich boards/signs" that are being placed on the new sidewalks on Johnson Drive. Ms. Smith stated that these types of signs will be considered as the sign inventory and ordinance review gets underway this summer. An update will be provided at the May committee meetings. EXECUTIVE SESSION Moved by Cowdry, seconded by Miller to adjourn to Executive Session for 15 minutes to discuss a personnel issue of non-elected personnel. Also attending will be City Attorney David Martin and City Administrator Laura Smith. The Council reconvene in Council Chambers at 7:58 p.m. Voting AYE: Cowdry, Gibbs, Kring, Miller, Rothrock, Shepard, Vaughn. Motion carried. Council adjourned to executive session at 7:43 p.m. Council reconvened in Council Chambers at 7:58 p.m. ADJOURNMENT Moved by Krim, seconded by Miller to adjourn the meeting at 7:59 p.m. All present voted AYE. Motion carried. Respectfully submitted by Martha M. Sumrall, City Clerk. Steve Schowengerdt, P#Yor Martha M. Sumrall, City Clerk