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HomeMy WebLinkAbout05-06-2009 CDC MinutesMINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE May 6, 2009, CITY OF MISSION The Mission Community Development Committee met at Mission City Hall, 6090 Woodson, Wednesday, May 6, 2009 at 6:30 p.m. with Councilmember Phil Perry presiding. The following committee members were present: John Weber, Connie Footlick, and Suzie Gibbs. The meeting was called to order at 6:30 p.m. by Councilmember Perry. Also present were City Councilmembers Sue Grosdidier, Debbie Kring, and and City Administrator Mike Scanlon, Assistant City Administrator /Finance Director Laura Gay, City Clerk Martha Sumrall, Director of Community Development Martin Rivarola, Neighborhood Services Director Leslee Fonseca, Police Chief Randy Wilson, and City Attorney Dave Martin. ADMINISTRATION, MIKE SCANLON City Hall Police Municipal Court Space Needs Analysis Clay Phillips, BG Consultants Mr. Scanlon provided the committee with historical information on the Public Facility Ranking Process in 2006, which provided the following ranking: 1) Public Works Facility (completed), 2) Outdoor Pool, 3) City Hall, 4) Sylvester Powell, Jr. Community Center. Additionally, staff has completed audits of several City departments. Mr. Scanlon discussed current ADA requirements that became law in 1990 and should have been integrated into the renovations and addition to City Hall in 1996 -1997. He stressed that ADA compliance is not an option and that these standards must be met. Clay Phillips, BG Consultants, provided an overview of the City Hall/Police/Municipal Court Space Needs Analysis, including the results of the study, specifically those items that are "wants" and those that are "needs." He discussed the process for the study which included interviews with key people, surveys of a broader number of people, observation of both Municipal Court and City Council meetings, and actual measurements of the buildings and review of the building plans. He provided information on the following findings: ADA compliance lacking for bathrooms, water fountains, counter heights, witness box, and the sidewalk on the south side of the building Building code issues including Municipal Court exceeding the occupancy limit Building space, particularly storage space Building envelope, including water infiltration issues in the Police Department Parking issues not enough parking for City Hall, Court and Pool Mr. Phillips recommended that ADA issues must be addressed. A solution would be to renovate the bathrooms to ADA compliance by reconfiguring the janitor's closet, and two Administration work stations, and the storage area. Discussion continued on how occupancy limits are defined, the requirement of the City of comply with ADA requirements, concerns and requirements for storage of Police Department case materials, whether there is additional space available at City Hall that is not currently being utilized, the benefit document imaging will have on storage, the number of court dockets per month (18 -19), and the need for the public to be able to come to one window for assistance rather than the current three. Mr. Scanlon stated that staff will prepare a resolution regarding space needs which will be presented to the Community Development Committee at their June 3` meeting. This item was informational only at this time and no action was taken. 1 MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE May 6, 2009, CITY OF MISSION ADMINISTRATION, MIKE SCANLON Parking for Outdoor Pool Discussion Only Mr. Scanlon stated that as a result of the City Council Worksession on April 22 d concerns were expressed regarding the public crossing Woodson to attend the Outdoor Pool. With the reconfiguration of the parking and sidewalk on the south side of City Hall, staff are now parking in the Police Department parking lot. Outdoor Pool parking for the public will be in front of the pool on 61" street and in the parking lot on the east side of Woodson. Mr. Scanlon stated that he and Mr. Rivarola spent 15 minutes crossing Woodson several times and did not encounter any problems. He stated that Martway controls the signal at this intersection and that only when a car is on Woodson is the light triggered. He stated that there is sufficient time to cross Woodson, noting that the Mission Summer Program children (large group) cross Martway at this intersection to attend the Outdoor Pool and have not encountered any problems. Discussion continued on when the actual construction on the sidewalk on the south side of City Hall will begin, whether there is actually a shortage of parking for the pool on a usual afternoon, ongoing parking problems when Court and Swim Team are using parking at the same time, and the benefit vs. liability of a "drop off' spot on 61 Street for the Outdoor Pool. This item was for discussion only and no recommendation was made. COMMUNITY DEVELOPMENT, MARTIN RIVAROLA Climate Protection Plan Resolution, Casey Cassias and Doua Gre22, Sustainability Task Force Danielle Murray provided a brief history of the Sustainability Task Force and introduced task force members Casey Cassias and Doug Gregg. Mr. Gregg provided an update on the work of the task force which began meeting in October 2008, including: A reduction goal Greenhouse Gas emissions of 20% under 2005 levels by 2020, which is equal to the Kansas City, Missouri goal November 2008 the task force began using ICLEI software to set a base point which is needed to measure future performance, identified 15 community level sustainability strategies, and identified 9 government level sustainability strategies. December 2008 through February 2009 the task force refined their recommendations and the strategies put forth from the Shadowcliff meetings The task force has drafter a Climate Protection Plan which includes both local solutions and regional cooperation. Mr. Cassias discussed specific strategies of the Climate Protection Plan, noting the many overlapping strategies Mission has with those at the State level. Mr. Casey stated that ICLEI is about averages and puts the control at the local government level, rather than the State. He discussed the following strategies: Renewable Energy Credits Incorporating green building standards into the Building Code Energy efficiency education targeted at businesses Green business programs 2 MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE May 6, 2009, CITY OF MISSION Low maintenance landscaping Lights out at night Occupancy sensors (light out when people not in a room) Energy efficient street lights Energy efficient retrofits Utilization of solar energy He noted that even with doing all of these things, we get only about one -third of the way to our target of 20% reduction. He stressed that Mission's government has implemented many of these strategies and is already half way to the goal of a 20% reduction. Councilmember Perry commended the task force on their work and recognized committee members attending the meeting. Councilmember Kring discussed the efforts City staff is making in working with the Sustainability Task Force (green cleaning products, solid waste contract, recycling, etc.). Councilmember Footlick commended staff on the excellent report. This item was informational only and will be presented again at the June Community Development Committee Meeting for final consideration. ONE KC, Maril Crabtree Maril Crabtree, member of the Sustainability Task Force, provided an update on the ONE KC initiative to improve regional cooperation. On April 22" ONE KC held a public forum with five local meetings that were linked live to a live TV audience. Thirteen strategies were adopted area wide and included 35,000 participants who discussed what do we as a community want to do for the next 40 years to meet the sustainability needs of the current and future residents of the Kansas City Area. Many of the strategies reflected the work of Mission's Sustainability Task Force, demonstrating that the entire metro area is with Mission on this issue. Councilmember Perry stated that he believes Mission is the first city in Johnson County and possibly Kansas to develop a Climate Protection Plan, and noted that Johnson County would like to use our plan as a model. NEIGHBORHOOD SERVICES DEPARTMENT, LESLEE FONSECA ICMA Performance Measurement Report Presentation Ms. Fonseca introduced Nolan Klouda, Management Intern, and the performance measuring process which began in 2007. Mr. Klouda provided an update on the ICMA Performance Measures and how they are currently being used and how they will be used in the future. He stated that performance measures are numbers that indicate how effectively a service is being delivered. This information is then tracked to evaluate how well services are being delivered and capture certain activities. He provided examples such as sick hours used, property crimes per 1,000 people, citizen satisfaction ratings, snow control per capita, etc. which are all tracked and measured. This is done through the ICMA Center for Performance Measurement. The date is compared to other cities that participate. Currently over 200 cities participate in this program and there is a Kansas City Consortium consisting of 13 cities. 3 MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE May 6, 2009, CITY OF MISSION Mr. Klouda provided several specific examples of templates used and the results, noting successes in DUI arrests, road maintenance, permit tracking, vehicle maintenance, and Parks and Recreation satisfaction surveys. He also demonstrated the benefit of performance measurement in setting goals such as improving service, allocating funding, measuring progress, establishing baseline figures, and review of department performance. This item was information only and not action was taken. PARKS RECREATION, CHRISTY HUMERICKHOUSE Sylvester Powell, Jr. Community Center 10` Anniversary Celebration Update Ms. Humerickhouse provided an update on the Sylvester Powell, Jr. Community Center 10` Anniversary Celebration that will take place on Saturday, May 9 at 12:00 noon in conjunction with Spirit of Mission Days. She stated that following the parade there will be a rededication ceremony and ribbon cutting, followed by a luncheon for dignitaries. Several members of the Powell family will be in attendance. Additionally, the center will be giving a 10% discount during the month of May on classes, room rentals, and Community Center memberships. She stated that this has already generated a great deal of interest and activity. Councilmember Gibbs encouraged everyone to attend the Spirit of Mission Days and provided an update on the events. Maa Sumrall, City Clerk MEETING CLOSE There being no further business to come before the committee, the meeting of the Community Development Committee adjourned at 7:40 p.m. 4