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HomeMy WebLinkAboutCC Min 01-28-1976MINUTES OF THE MISSION CITY COUNCIL January 28, 1976 The Mission City Council met in regular session on Wednesday, January 28, 1976 at 8 :00 P.M. with Mayor Rolan R. Warman, Jr. presiding and the following Councilmen present: Jerry Schmitz, George Lauber, Robert Mellott, Kathy Lamphear, William King, Warren Neal, Larry Schnackenberg and Robert Raupp. The meeting was called to order and the Pledge of Allegiance was said by all present. A motion was made by Councilman Schnackenberg and seconded by Councilman Schmitz to approve the minutes of January 14, 1976 with the following corrections: Page 5, Paragraph 4, last line: add- 19 76 Page 7, Paragraph 2, line 1: delete: add: 1957 Keith Hubbard stated that he would be leaving for reserve duty on January 21st through February 8, 1976 and return to work February 9, 1976. Page 3, next to last Paragraph: add- Councilman Lamphear stated she abstained because this was not presented through the Finance Committee and recommended through the proper channels. The vote was taken and the motion was approved unanimously. Mayor Warman introduced Mr. Gene Amos of the Amos Funeral Home, representative of the Kansas Funeral Directors Association. Mr. Amos came forward and intro- duced Mr. Pete Newcomer and Mr. Bob Boyer of the Newcomer Funeral Home of Overland Park. He stated that in the year 1971 the Kansas Funeral Directors Assoc. started a State Hero Award, to recognize people throughout the State of Kansas who involved themselves as good neighbors by heroic actions in emergency situations in their community. He stated that over 40 awards have been given across the state to people recognized as local heroes and that he, in cooperation with the Mission Fire Department and Chief Bruce, was pleased to be able to present awards to three people in the Mission community and honor them for becoming involved as good neighbors. He stated that on Sunday, November 3, 1975, Mary Hackney of 6655 Outlook performed as a good neighbor by responding to a neighbors call for help. She immediately went to the couples home and opened the house to find smoke and called the rescue squad, saving the couple from becoming asphyxiated. Mr. Amos stated that on Sunday, November 30, 1975, an apartment complex at 1st and Lamar caught fire. Robert Brecht, 5007 Tamar and Sheryl Wiles, 5009 Lamar, tenants of the apartments, involved themselves by going up and down the halls of the burning complex alerting the neighbors and fortunately there were no injuries. The three people came forward and Mr. Amos presented the awards to them individually. He thanked them in behalf of a grateful community. All present acknowledged Mr. Amos' thanks in applause. Mr. Amos commented that each year at their annual convention in the month of May, the state board of directors review the local hero's and a state award is presented to the most outstanding hero of the year. MINUTES OF THE MISSION CITY COUNCIL -2- January 28, 1976 Mayor Warman introduced Chief Bruce of the Mission Fire Department Chief Bruce acknowledged the introduction and thanked the Mayor and Council for their courtesy. An application for a building permit for Lee's Secretarial Service, 5815 Dearborn, was presented. Mr. Gregg, owner, stated the property is now a vacant lot and the building would be built on the northern section of the two vacant lots. Mr. Gregg explained the building will be a single story, brick exterior, slight slope roof, no basement and 24 parking spaces. He stated the parking spaces will be located in the rear of the building and the building will face the west. Mayor Warman stated that Keith Hubbard recommended approval of the application and that the driveway conforms to the ordinance. Council agreed that a separate application will have to be made for the signs. Mr. Gregg stated that no date has been set for occupancy. After further discussion of the plans, a motion was made by Councilman Lamphear and seconded by Councilman Mellott to approve the building permit plans as presented without the sign, with a separate application to be made on the sign, variance of 3'6" for sidewalk be granted to match the existing sidwalk, if needed. Councilman Mellott stated that the motion should be with- drawn because the report shows Council waiver or special consideration that plans show architectural treatment on all four sides. The motion was withdrawn. A motion was made by Councilman Lamphear and seconded by Councilman Schnackenberg to approve the building plans as presented for 5815 Dearborn with architectural treatment on all four sides, a waiver to be granted to construct the sidewalk 3'6" to match existing sidewalk, if necessary, and a separate application be made for the sign. The vote was taken and the motion was approved unanimously. A motion was made by Councilman Lauber and seconded by Councilman Mellott to approve the destruction of certain city records. (see letter attached) Councilman Schnackenberg stated that he has talked to a gentleman who has worked with other cities on this type of thing and that while the statute allows this, other cities have found they have needed this information. He stated that he would like to see the motion withdrawn, the city keep the records from six months to a year and the Council review the matter thoroughly. He suggested the records be kept on microfilm and that this procedure would save space, and if the Council would like to review the matter further he can arrange for a gentleman to present this procedure. Councilman Schnackenberg stated that several cities have adopted this procedure of record keeping and that he would like our city to adopt this method. Councilman Mellott stated that this method of record keeping could be an expensive process and that it definitely deserves study. Councilman Schnackenberg stated that he would like to make a motion that the matter of the destruction of certain City records be tabled and referred to the Finance Committee for study. Councilman Raupp seconded the motion. The vote was taken and the motion was approved unanimously. A motion was made by Councilman Schmitz and seconded by Councilman Mellott to approve the Appropriation Ordinance with the following additions: Check #22573, City County Investigative Squad $200.00; Check #299, Shafer Kline Warren $652.23; Check #300, McAnany Construction $12,912.97; Check #472, Ks. Public Employees Retirement System, Employer Contribution $4,900.55, Check #473, Ks. Public Employees Retirement System, Employee Contribution $2,648.94. Councilman Lauber stated a reimbursement is due to Judge Cox for expenses incurred at the Kansas Judicial Conference in October, 1975, which the Council approved to reimburse Judge Cox in the amount of $50.00 but that the expenses have MINUTES OF THE MISSION CITY COUNCIL -3- January 28, 1976 amounted to $81.80, a difference of $31.80. A motion was made by Councilman Lauber and seconded by Councilman Neal to reimburse Judge Cox for a total amount of $81.80 for expenses incurred at the Ks. Judicial Conference, October, 1975 to be added to this Appropriation Ordinance, Check #22574. The vote was taken on the motion and was approved unanimously. Councilman Raupp asked why the city doesn't own a 24' extension ladder instead of renting one. Mayor Warman replied the Public Works Dept. is in the process of purchasing a long extension ladder. The vote was taken on the motion to approve the Appropriation Ordinance and was approved unanimously. Councilman King, Chairman of the Street Committee, stated that the next meeting will be set after Keith Hubbard returns. Councilman Lauber, Chairman of the Finance Committee, reported Judge Cox has asked that the committee look into purchasing or leasing a pocket messenger (pocket beeper), so that he can be reached when necessary. He stated that he has asked Chief Sturm to obtain more information on this matter and present it at the next Finance Committee meeting so the committee can make a recommendation at the next Council meeting. Councilman Lauber stated that until the insurance coverage on City Hall building has been finalized he recommends increasing the coverage from $75,000.00 to $150,000. with a binder, until the committee meets and Mr. Hubbard can attend to possibly recommend increasing the coverage including insurance on the City Hall's contents. A motion was made by Councilman Lauber and seconded by Councilman Mellott to authorize a binder increasing the insurance coverage on City Hall building from $75,000.00 to $150,000.00. The vote was taken and the motion was approved unanimously. Councilman Lauber stated the next Finance Committee meeting will be held February 10, 1976, at 7:30 P.M.. Councilman Lamphear asked Councilman Lauber if at the next meeting of the Finance Committee they would look into purchasing a humidifier for City Hall since she has noticed a great deal of static electricity. Councilman Neal, Chairman of the Ordinance Committee, stated the next meeting date will be scheduled later. Councilman Schmitz stated that he has had an ordinance drawn up establishing duties and salaries of the Park Recreation Director, Pool Managers and Ass't. Pool Manager and hourly pool recreation employees. He stated that he would like to present this at the next meeting and would like to meet as soon as possible. Councilman Neal in turn, scheduled the next meeting to be held February 9, 1976 at 7:30 P.M.. Councilman Raupp stated that he would recommend the Ordinance Committee study the control of massage parlors with possibly an ordinance drawn up. Councilman Neal acknowledged the recommendation. Councilman Lauber, Chairman of the Finance Committee, recommended the investment of funds for a period of 60 days. (see enclosed) He stated the highest interest rate offers are from General Savings at 5 and Southgate State Bank at 5.277%. He stated that Mr. Horseman has stated that the city can be insured on investments of $100,000.00 maximum at savings loans and that the General Fund has a total of $150,000.00, which means the $50,000.00 would not be insured if invested at the same establishment. MINUTES OF THE MISSION CITY COUNCIL -4- January 28, 1976 A motion was made by Councilman Lauber and seconded by Councilman Lamphear to recommend investing $325,000.00 at General Savings at 5i% in 4 separate Fund accounts and the remaining$50,000.00 at Southgate State Bank, if they still hold the same interest of 5.277% on the lesser amount and if it doesn't hold to obtain more offers on $50,000.00 and invest to the bank with the highest interest rate for 60 days. After discussion, Councilman Schnackenberg recommended that Mr. Horseman, City Treasurer, be present at the Council meetings when a recommendation for investment of city funds is presented, so that if there are any questions they can be answered by him. Councilman Raupp asked what procedures were used to present the percentages for the investments. Mayor Warman explained the City Clerks office obtained them. Councilman Lamphear asked if the quotes were made by telephone. Mrs. Brull replied that they were butletters of confirmation could be received. After further discussion, Councilman Lauber stated that the Council set a guide line on this in the future, any recommendation for investment of funds be made by the City Treasurer, in person, at the Council meeting. Councilman Lamphear stated that in the future she would like to see the quotes by letter from the offerer, if time permits. A motion was made by Councilman Lauber and seconded by Councilman Lamphear to invest $375,000.00 in 5 separate accounts at General Savings for 5-% rate for a period of 60 days, if this does not work out refer to the original motion. Councilman Lauber asked Mrs. Brull to make sure that the General Fund is split into two funds. The vote was taken and the motion was approved unanimously. Councilman Schmitz, Chairman of the Park Recreation Committee, stated that at the November 26, 1975 Council meeting he recommended that the city donate $1,300.00 to the Mission Swim Team and that the matter was tabled until 1976 because it had to come out of the 1976 budget. Mr. Dick Jones, Vice Chairman of the Mission Swim Team, came before the Council and stated that through the years the City of Mission, through the Park Recreation Committee, has donated money to the Mission Swim Team. He stated there are usually 100 youths involved in this program as well as their parents in one extent or another. He stated that it is a very worthwhile program and that this year hopefully will be a bigger and better one. He stated that there will be a push on early developmental activity in the next three months, painting street numbers on curbs and car washes. He asked for verification of dates for 3 car washes, one for each of the months of February, March and April. He stated all car washes will be held on a Saturday in the parking lot of Mission City Hall. A motion was made by Councilman Schmitz and seconded by Councilman Lamphear to approve the Mission Swim Team to hold 3 car washes, one in February, one in March and one in April on the approval of the City Administrator and the Police Chief to be in the Mission City Hall parking lot and no water charge The vote was taken and the motion was approved unanimously. Mr. Jones stated the Swim Team is proposing a newspaper drive for the purpose of raising money. He stated a large container to hold the newspapers is necessary and that they need a location to set it on. After discussion, a motion was made by Councilman Schnackenberg and seconded by Councilman Raupp to approve that the newspaper container be placed at the N.W. corner of the City Hall parking lot for a period of 4 to 5 weeks and must be removed before opening of the pool, and a Mission Swim Team sign be placed on the container. The vote was taken and the motion was approved unanimously. Mr. Jones stated the team will start painting street numbers on curbs in May and that they will be painted in white background, black numbers. MINUTES OF THE MISSION CITY COUNCIL -5- January 28, 1976 A motion was made by Councilman Schmitz and seconded by Councilman Lauber to approve the Park Recreation Committee's recommendation to donate $1,300.00 to the Mission Swim Team for the year 1976. The vote was taken as follows: Aye: Councilmen Schmitz, Lauber, Mellott, King, Neal, Schnackenberg Raupp. Council- man Lamphear abstained due to her son being a member of the swim team. The motion carried. A motion was made by Councilman Schmitz and seconded by Councilman Lamphear to approve the purchase of a underwater breathing apparatus for the pool in the amount not to exceed $200.00. The vote was taken and the motion was approved unanimously. Discussion was held concerning storage in City Hall in the winter months. Councilman Schmitz stated the next Park Recreation Committee meeting will be held on January 29, 1976 at 7:30 at which time the committee will review the plans for remodeling of the parks. He stated the next Youth Advisory Committee meeting will be held February 5, 1976 at 7:30 P.M.. Councilman Lamphear, Chairman of the Bicentennial Committee, advised the next meeting will be held February 3, 1976 at 7:30 P.M.. Chad Owens stated that he is trying to form a committee from the Chamber to be a part of the Industrial Development Committee of which Councilman Neal is Chairman. Chief Sturm reported that the department has installed crystals in their portable radios to provicb county wide capabilities. Chief Sturm reported that Councilman Schmitz inquired about camper waivers and letters have been mailed to the people advising them of their expiration and that they should make a formal request to the governing body for new applications. Chief Sturm reported the two new officers are doing very well, both are enrolled in schools. Officer Yoakum is enrolled at Wichita University, extension course at North High School. Officer Howard is enrolled in the Junior College Law Enforcement Program. Chief Sturm stated that all officers have had shotgun training along with their side arms. He stated that Judge Cox is going to hold a training session, Tuesday, February 3rd, from 2 P.M. to 5 P.M. for all officers. He stated it will be held on Municipal Court procedures. Chief Sturm reported Sergeant Curran is acting as liaison officer between the department and the City of Countryside. Chief Sturm reported back as to the mileage difference on police units which was discussed at last Council meeting. He stated that the figures were correct that it was just a difference in the cars. Mayor Warman stated that Ray Lopez has turned in a health inspection report. He stated that he will make a point to follow up the businesses with the demerits, as Mr. Lopez as indicated in his report. Ord Councilman Raupp asked if there was anything new on Charter Ordinance #4. Mr. Hursh stated that Mr. Grassberger had requested that we send the original petitions to him so that he could check them as he only had photo copies to check before and some of the signatures were difficult to read. Mr. Hursh stated the signatures on the original petitions have now been verified by the election commissioner's NIINDTES OF THE MISSION CITY COUNCIL -6- January 28, 1976 office and he will meet with Mr. Grassberger tomorrow to go over his determination. Mr. Hursh stated that there are two issues involved, No. 1: if the signatures are valid and No. 2: if the petitions are required to be notarized. Councilman Lamphear stated that she was out to see Mr. Grassberger today and that he gave her a written statement as to 197 valid signatures. Councilman Jnmphear presented Mayor Warman with the written statement. She asked if 90 days from petition date is the time limit on an election. Mr. Hursh replied that the Council had determined not to hold an election and that if the petitions prove to be valid that we will no longer have the ordinance Mayor Warman asked Mr. Hursh to follow up on the issue and report back at the next Council meeting. Councilman Raupp asked Mr. Hursh if the Lido Villa letters have been filed. Mr. Hursh replied they have not. Mayor Warman announced the Council of Mayors meeting will be held March 3rd at the Mission City Hall. Mr. Sweeney made suggestions regarding the bid box. Mayor Warman referred the matter to the Finance Committee for study. Mr. Sweeney inquired about the publications of the Council agenda's. Councilman Lauber stated it will be dis- cussed at the next Finance Committee meeting. Councilman Schmitz stated that he has received a letter from Jack Feagan, which suggests that there is no need of a Human Relations Commission. Mayor Warman stated that he would follow up on the matter and ask Mr. Feagan to attend a Council meeting. Councilman Lamphear stated that a Cardiac Clinic is located in Mission, in the round medical building and she would like to know how it is run, if it is a legitimate business and if they have an occupational license. Mayor Warman asked Mrs. Brull to look into the matter with Chief Sturm's assistance and report back to the Council. Councilman Lamphear recommended that any resolutions or ordinances removed from City Hall chambers should be photographed and placed in the vault. A motion was made by Councilman Lamphear and seconded by Councilman Schnackenberg to make a copy of any resolutions or ordinances to be kept on file at City Hall. The vote was taken and the motion was approved unanimously. Mrs. Billie Henderson asked why it was necessary for the two people from the City Clerk's office be present at the Council meetings. Mayor Warman stated that the matter will be studied. Chad Owens asked if copies of the Appropriation Ordinance could be available to the public before Council meetings. Mayor Warman asked Mrs. Brull to see that this is taken care of. Chad Owens asked the Council to look into the matter of City of Mission informative signs being placed at the different arteries of the city. Mayor Warman stated that the matter will be referred to the Street Committee for study. Thereupon, there being no further business, the meeting was adjourned at 9:46 P.M. to reconvene on Wednesday, February 11, 1976. Bonnie M. Brull, Acting City Clerk WIAANAN: Bolan R \s arman, Jr., Mayor I now ask for approval of the destruction of the following records: Claim vouchers written prior to 1962' Checks written prior to 1971 Receipts written prior to 1971 Bonds Coupons which matured and were cancelled prior to 1971 BMB /vld Claims Claim vouchers 15 years Receipts 5 years Warrants or warrant checks 5 years Bonds Coupons cancelled at date of maturity 5 years January 9 3, 1976 Skyline City On The Santa Fe Trail Very truly yours, Bonnie M. Brull Deputy City Clerk CITY CLERK PHONE 722 -3655 CITY HALL 6 0 9 0 W O O D S O N ROAD SHAWNEE MISSION, KANSAS 6 6 2 0 2 Mayor Warman Members of the City Council: According to K.S.A. 12 -120 as amended by 1975 Supplement regarding the destruction or preservation of records, certain records must be held for definite periods before destruction: CC' CITY CLERK PHONE 722 -3685 CITY HALL 6 0 90 W O O D S O N ROAD SHAWNEE MISSION, KANSAS 6 6 2 0 2 Mayor Bolan R. Warman, Jr. and Members of the City Council Gentlemen: January 28, 1976 It has been determined that there is $375,000.00 of combined funds available for investment for a period of 60 days. We have just received $283,958. from the county. ELH /vld These funds are as follows: General Fund Special Project Bond Interest Revolving Fund The offers are as follows: $150,000.00 80,000.00 75,000.00 70,000.00 3375,000.00 General Savings 5i Southgate State Bank 5.277 Capital Federal 54 Centennial State Bank 5.1 Mission State Bank 4.85 Valley View State Bank 4.81 1st. Natl. Bank of S.M. 4.625 Anchor Savings 4* Overland Park State Bank -Not able to offer at this time As far as savings and loan associations are concerned, the city can be insured on investments of $100,000.00 maximum. Yours very, truly, Skyline City On The Santa Fe Trail Lamer L. Horseman, Jr. City Treasurer