HomeMy WebLinkAbout03-02-2022 CDC Minutes
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MINUTES OF THE MISSION COMMUNITY DEVELOPMENT COMMITTEE
March 2, 2022
The Mission Community Development Committee met at the Powell Community Center and
virtually via ZOOM on Wednesday, March 2, 2022. The following Committee members were
present: Ken Davis, Trent Boultinghouse , Hillary Thomas, Debbie Kring, Lea Loudon, Mary
Ryherd and Ben Chociej. Councilmember Inman was absent. Mayor Flora was also present.
Councilmember Boultinghouse called the meeting to order at 6:30 p.m.
The following staff were present: Deputy City Administrator Brian Scott, City Clerk Audrey
McClanahan, Assistant City Administrator Emily Randel, Public Works Director Celia Duran,
Public Works Superintendent Brent Morton, Parks and Recreation Director Penn Almoney and
Chief Dan Madden.
Public Comments
Councilmember Boultinghouse reminded the public they can participate via the chat feature on
Zoom. All comments would be visible to the group.
There were no public comments.
Public Presentations
Preliminary Development Plan and Preliminary Plat for Mission Preserve –
W.51st Street and Riggs Street
Mr. Scott explained that Stride Development purchased a 9.6 -acre parcel of undeveloped property
on the south side of W. 51st Street between Foxridge Drive and Riggs Street. This parcel is zoned
“RP-5” Planned Senior Adult Residential District and is intended to provide housing opportunities
for those that are 55 years of age or older. Stride is proposing to develop a multi -family residential
project on the site which will consist of two, four (4) story residential buildings connected in the
middle with a one-story clubhouse. There will be a total of 132 units between the two buildings.
The development will offer a number of amenities for the residents including an outdoor pool and
courtyard area, pickleball court, dog park, and walking trail.
All three buildings will be situated in the middle of the site atop a hill or ridge. Surface parking will
be provided for the residents and guests on the south and west side of the site. The main point of
access to the development will be off W. 51st Street with a secondary access point on the west
side of the property, through the Bridges apartment complex onto Foxridge Drive.
Planning Commission met on February 28 and agreed (7 -1) to recommend Case #22-01 and #22-
02 be forwarded to Council for final consideration. The following were conditions of approval:
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• A final development plan will be submitted and approved by the Planning Commission
prior to the issuance of any building permits.
• A Final Stormwater Management Report will be required with the Final Development Plan
submittal. The stormwater report will document stormwater infrastructure and detention
basin design details, subject to review and approval by Public Works staff.
• An application for a Land Disturbance Permit shall be submitted to, and issued by, the City
before any clearing, grading, digging or blasting occurs on the site.
• The applicant shall submit a Final Site Plan and construction documents for review and
approval prior to building permit issuance.
• A Final Plat shall be approved by the Planning Commission before building permit
issuance.
• The applicant shall obtain all approvals from the Consolidated Fire District No. 2 prior to
building permit issuance.
• The applicant shall obtain all approvals from Johnson County Wastewater and Johnson
County Water District #1 prior to building permit issuance.
• The applicant shall be responsible for all damage to existing City infrastructure, including
roads, curbs, and sidewalks. Repairs shall be of a quality like o r better than existing
conditions before final Certificate of Occupancy issuance.
• The applicant shall provide a two (2) year warranty bond on all public infrastructure
installed as part of this Preliminary Development Plan; bond(s) will be placed on file w ith
the City of Mission Community Development Department.
• This Preliminary Plan approval shall lapse in five (5) years from its effective date if
construction on the project has not begun, or if such construction is not being diligently
pursued; provided, however, that the applicant may request a hearing before the City
Council to request an extension of this time period. The City Council may grant an
extension for a maximum of 12 months for good cause.
Mr. Scott explained that there were several residents at the Planning Commission meeting whot
expressed concern with the displacement of wildlife, removal of greenspace and additional traffic
on 51st Street.
Councilmember Davis asked for more information on the dissenting vote. Mr. Scott explained that
Commissioner Troppito did not agree and also voted against the plat.
Councilmember Kring asked about the location of the utility lines in proximity to this property. Mr.
Scott explained that they run along the north side of the property, along west 51 st Street and they
are not buried.
This item will need to be discussed and an ordinance considered at the City Council’s legislative
meeting on March 9, 2022.
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Action Items
Final Plat of Rock Creek Pump Station, Lot 1 – 5701 Roe Ave.
Mr. Scott explained that Johnson County Wastewater (JCW) has operated a sanitary sewer pump
station in Mission since the 1950s. The pump station is located on a the right -of-way parcel
controlled by the Kansas Department of Transportation (KDOT). Its addre ss is 5701 Roe Avenue.
JCW is updating their facilities within its service area. After the spring of 2022, they will begin
working on expanding and improving the Nelson Treatment Plant at 4800 Nall Avenue. Before
they can begin this work, they need to ma ke improvements to those facilities that feed into the
Nelson Treatment Plant. This includes demolition of the existing 60 -year-old pump station and
construction of a new, larger pump station at 5701 Roe Avenue. Because JCW is making a long -
term investment on the site, they have been in negotiations with KDOT to purchase the property.
This will entail filing a plat with the Johnson County Register of Deeds.
Last October, the City Council approved zoning for the site, a preliminary development plan, a
preliminary plat, and a special use permit, all associated with the project. Now a final plat has
been submitted for consideration. Normally, the Planning Commission approves the final plat, but
this plat will dedicate certain drainage easements to the City for the Rock Creek storm channel
and segments of the City’s stormwater conveyance system. This necessitates City Council
approval of the final plat and acceptance of the easements via a resolution at the March 9, 2022
legislative meeting.
The Planning Commission met on February 28, 2022 and agreed (8-0) to recommend Case #22 -
03 to the City Council for final approval.
Councilmember Davis asked and Mr. Scott confirmed that it is the City’s responsibility to maintain
the underground storm drain.
Councilmember Davis recommended the resolution approving the Final Plat of Rock Creek Pump
Station, Lot 1 and accepting drainage easements on behalf of the City be forwarded to Council
for approval. All on the Committee agreed, this will be on the consent agenda.
Acceptance of the February 2, 2022 Community Development Committee Minutes
Minutes of the February 2, 2022 Community Development Committee were provided to the
Committee. There being no objections or corrections, the minutes were accepted as presented.
2022 Street Preservation Project Contract Award
Ms. Duran reported that in December 2020, the City Council authorized a task order with Olsson
for engineering services for the proposed 2022 Residential Street Preservation Project. Six streets
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were designed in 2021 with the intent that some would potentially be bid as alternates or delayed
for 2023 construction depending upon the engineers’ construction estimates once final design
was completed. Based on rising prices due to inflation and supply chain issues, only three of the
streets designed were bid for 2022 construction and the remainder will be constructed in 2023.
This will allow time for utilities to replace existing infrastructure and allow the City to apply for
stormwater funds to replace storm sewer pipe in poor condition for the remaining 2023 streets.
The streets to be constructed in 2022 include 62nd St., Woodson Rd. to Lamar Ave. (15.4 PCI);
Outlook St., 51st St. to Woodson St. (30.4 PCI) and Woodson St. to 49th St. (17.7 PCI); and
finally, Reeds Rd., 50th St. to 49th St. (16.1 PCI). The remaining str eets will be constructed in
2023 and will include Beverly Ave., 57th St. to 56th St. (21.5 PCI); Riggs Ave., 53rd St. to Dead
End (23.9 PCI); Reeds Rd., 51st St. to 50th Terr. (26 PCI); and 50th Terr. to 50th St. (PCI 26.5).
The scope of work includes full depth pavement reconstruction; curb and gutter removal and
replacement; and stormwater improvements or repairs (pipes and structures with risk ratings of
4’s and 5’s). The project was bid in January 2022 and bids opened on February 16, 2022. There
were four bidders, with Miles Excavating, Inc. submitting the lowest and most responsive bid at
$1,580,093.21. The Residential Street Preservation Program was built with a goal of allocating
$2 million dollars annually for design, construction, and c onstruction inspection. Construction is
anticipated to begin in May/June 2021 and is estimated to be completed in 150 working days.
Councilmember Davis asked and Ms. Duran confirmed that the three streets not part of the project
were originally scheduled for 2023. Councilmember Davis also asked about the progress of 61 st
Terrace from Woodson to Lamar. Ms. Duran reported that they have asked Olsson to estimate
the cost to see if that street could be accomplished as well.
Councilmember Thomas thanked Ms. Duran and commented that neighbors are very excited, in
Walnut View, to have the two streets addressed. Councilmember Thomas commented that as
staff evaluated additional streets that they prioritize 55 th Street. Councilmember Thomas asked
and Ms. Duran confirmed that the two-million dollars earmarked was for residential streets, and
that the money not used in 2020 was rolled over for projects in 2021. Ms. Duran also clarified that
the stretch of road on 55th, from Roeland Park to Lamar, is a CARS funding rou te. Councilmember
Thomas commented that she would like to see the City be able to provide one street with ARPA
funding.
Councilmember Davis recommended a contract with Miles Excavating, Inc. for construction of the
2022 Residential Street Preservation Project in an amount not to exceed $1,580,093.21 be
forwarded to Council for approval. All on the Committee agreed, this will be on the regular agenda.
Construction Inspection Services (2022 Street Preservation Project)
Ms. Duran explained that construction inspection services are necessary for the 2022 Residential
Street Preservation Project in order to achieve quality construction in accordance with the City’s
plans and specifications. City staff requested proposals and qualifications from the City’s on-call
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engineering firms (Olsson and GBA), Pfefferkorn, and Kaw Valley Engineering for part -time
inspection services. Pfefferkorn previously provided construction inspection services for the
Lamar Ave. Rehabilitation and Resurfacing (UBAS) proj ect in 2020 and the 2021 Residential
Street Preservation project and provided cost -effective, quality services for both projects. Based
on Pfefferkorn’s qualifications, previous experience, and cost, Staff recommends approval in an
amount not to exceed $58,300.
The contract is based on part-time services and the City will only be billed for actual time spent
on the project. The program includes 62nd St., Woodson Rd. to Lamar Ave; Outlook St., 51st St.
to 49th St.; and Reeds Rd., 50th St. to 49th St. Construction is anticipated to begin in May/June
2021 and is estimated to be completed in 150 working days.
Councilmember Davis recommended a construction inspection services agreement with
Pfefferkorn Engineering & Environmental, LLC (Pfefferkorn) for co nstruction inspection services
for the 2022 Residential Street Preservation Project in an amount not to exceed $58,300. be
forwarded to Council for approval. All on the Committee agreed, this will be on the consent
agenda.
Streetlight Maintenance Contract
Mr. Morton explained that in 2013, Mission acquired a total of 846 streetlights from KCP&L. Since
the acquisition, the City has added streetlights with both public capital projects and private
development projects, bringing the total streetlight number to 1,011 citywide. One of the
conditions of the acquisition was that the City had to agree to contract with a firm/contractor
approved by KCP&L (now Evergy) for streetlight maintenance since the contractor is required to
work on Evergy’s electric infrastructure.
Public Works does not have the personnel or technical expertise to perform maintenance on the
streetlights; therefore, these services are outsourced. The Streetlight Maintenance contact was
bid in February and one bid was opened on February 21, 2022, with Black & McDonald submitting
the lowest and most responsive bid at an annual cost of $55,372.47. Black & McDonald provides
streetlight maintenance for numerous municipalities in the metropolitan area and their costs are
very competitive due to this experience as well as knowledge of Mission’s streetlight maintenance
needs. Since the City acquired the system, Black & McDonald has performed maintenance and
repair on streetlights citywide. Prior to the City’s ownership of the lights, Black & McDonald
performed the same services as a contractor working on behalf of KCP&L.
The initial term of this agreement shall expire on December 31, 2022 with an option to renew for
four additional one-year periods unless the City notifies Black & McDonald of its intent not to
renew at least 30 days before the expiration of the current annual contract term. The contract
allows annual increases but stipulates that they may not exceed 3%.
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Councilmember Boultinghouse recommended a contract with Black & McDonald for streetlight
maintenance at an annual cost of $55,372.47 be forwarded to Council for approval. All on the
Committee agreed, this will be on the consent agenda.
Parks, Recreation + Tree Commission Tree Plan
Mr. Almoney explained that Chapter 230.030 of City code dictates that prior to April 1, in even
numbered years, the Parks, Recreation and Tree (PRT) Commission will make recommendations
on updates and inclusions to the City of Mission’s Tree Plan. Maintaining and upda ting the Tree
Plan is also one of the mandatory requirements for the City to keep its “Tree City USA”
designation. PRT conducted their review on February 21, 2022 and determined the following
modifications:
• Date, punctuation and spacing revisions
• Adding clarity to responsible City personnel
• Adding ‘resilience’ since tree hardiness is an important characteristic in tree longevity
within the region
The Kansas Forest Service (KFS) created a Park and Greenspace Forestry Recommendations
document that assists in the assessment of park canopy diversity and future planning. In the
document, KFS recommends continuing to diversify the tree species in parks, undertake an
educational campaign to promote the benefits of trees and to include the diameter and condition
of trees when inventorying in the tree inventory software. KFS is the PRT’s primary resource when
determining if any species of tree should be added or removed from the list of Prohibited Trees in
Section 240.080 of the Mission Municipal Code. No additions or deletions were recommended for
2022.
Councilmember Davis asked and Mr. Almoney confirmed that the last city -wide inventory was
completed in March of 2018 but the parks inventory is done annually. Councilmember Davis
asked if the dimension recordings are ongoing and Mr. Almoney replied that that record keeping
was correct. Councilmember Davis asked about the recommendation of dealing with the Ash trees
because of the issues with Emerald Ash Borer. Mr. Almoney answered that the recommendation
would be to replace those trees as soon as possible.
Councilmember Davis recommended the proposed revisions to the City of Mission’s Tree Plan
as set forth in Chapter 230 of the Mission Municipal Code be forwarded to Council for approval.
All on the Committee agreed, this will be on the regular agenda.
Super Pool Pass Agreement/Letter of Understanding
Mr. Almoney reported that the Super Pool Pass Program offers residents and non -residents who
qualify (those purchasing a membership the previous year), the opportunity to attend participating
cities’ pools if they purchase a membership to the pool in their home community along with a
Super Pool Pass. This program was designed to increase attendance at local outdoor aquatic
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facilities and to provide members access to new or different amenities at various pools for a
reasonable price. Fairway, Leawood, Merria m, Mission, Prairie Village, Roeland Park and
Johnson County Parks & Recreation District (JCPRD) have historically participated in the
program; however, Merriam and JCPRD are not participating this year.
The prices for the 2022 season are as follows:
• Resident Family Super Pool Pass (up to 5 members) $60
• Additional Family Member $5
• Resident Individual Super Pool Pass $25
• Non-resident Family Super Pool Pass (up to 5 members) $65
• Non-resident Individual Super Pool Pass $30
Super Pool Pass membership fees are collected by each city. Half of the revenue is kept by the
host city and the other half is kept in account until the conclusion of the summer season. The
shared revenues are then tabulated, minus the costs associated with producing the Super Pool
Pass stickers, and the net revenue is divided among cities based upon the Super Pool Pass usage
counts divided by total usage counts from every participating entity. Total revenue generated for
Mission from the Super Pool Pass program since its inception is $6 8,141. In order to participate
in the program, each city executes the Interlocal Agreement and a Swim Meet Letter of
Understanding annually. The Letter of Understanding allows for pass holders of a host -city free
admission to any of the other entities’ poo ls on days when swim meets are held.
Councilmember Boultinghouse recommended the authorization for the Mayor to execute the
Interlocal Agreement allowing Mission to participate in the Super Pool Pass Program for 2022
and approve the Swim Meet Letter of Un derstanding be forwarded to Council for approval. All on
the Committee agreed, this will be on the consent agenda.
Amendment to Solid Waste Collection Contract with WCA
Mr. Scott explained that the City entered into a contract with WCA of Missouri, LLC in October
2019 (effective January of 2020) for the collection and disposal of residential solid waste. Section
2.7 of the Agreement stipulates collection schedules and routes. Subsection (b) of Section 2.7
provides specifically a holiday co llection schedule.
Holiday Schedule -The Contractor shall observe the Thanksgiving, Christmas and
New Year's Day holidays. Materials will be collected one day later for those areas of the
city with scheduled collection days on or after those holidays.
WCA submitted a request to the City asking that Independence Day be added to the list of
holidays observed under their contract. A similar request has been submitted to other cities who
have agreements with WCA, and staff has confirmed that the requests/amendments have been
granted. WCA offices and operations will not be open on Independence Day. The amendment
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would modify the agreement to include Independence Day as a holiday with no solid waste
collection occurring on that day but instead the d ay after.
Councilmember Davis recommended the authorization for the Mayor to execute an amendment
to the agreement with WCA of Missouri, LLC to recognize Independence Day as an observed
holiday be forwarded to Council for approval. All on the Committee agreed, this will be on the
consent agenda.
Market Site Improvements - Bid for On-Site Water Service
Ms. Randel reported the City Council approved $30,000 for site improvements at the Mission
Market site in the 2022 budget. Anticipated improvements included plans to install electrical
service to the front of the market site and the installation of a water fountain/water bottle filler/dog
fountain and spigot.
The City’s on-call lighting contractor, Black & McDonald is installing the GFI receptacles with
waterproof receptacle boxes with lock capabilities on nine existing streetlights at the front of the
Market site. This expands the existing electrical service on the site and will allow vendors easier
access to power. The cost of this work is $4,159.33.
MMC Contractors offered the most response bid to bring water service to the site in an amount
not to exceed $23,212. Finally, staff ordered an Elkay brand bottle filler with a drinking fountain
and pet station from Global Industrial. The fountain is freeze resistant with corrosion -resistant
base material with a powder-coated exterior for $9,118.89. The manu facturer has the fountain
available for more than $14,825. Global Industrial provided a better price and currently the
fountain is available to ship on April 11, 2022 in time for installation prior the market season
opening in June.
The total cost of the improvements is $36,490.22 and exceeds the supplemental budget item of
$30,000. Staff expects to be able to cover the gap in expenses with a combination of funds from
the Mission Market line item and sponsorship revenue.
Councilmember Davis asked where th e fountain would be located. Ms. Randel explained that it
would be near the bike station at the Rock Creek Trail. Councilmember Chociej asked if there
would need to be any sidewalk removed in order to access the water main. Ms. Randel replied
that there would be a small panel removed and they’ll replace that and pour another pad for the
water fountain.
Councilmember Davis recommended the project proposal from MMC Contractors to run a new
water line and install a concrete pad and bottle filler water fountain at the Mission Market site in
an amount not to exceed $23,212 be forwarded to Council for approval. All on the Committee
agreed, this will be on the regular agenda.
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Discussion Items
There were no Discussion Items.
Department Updates
Councilmember Davis asked about the excess salt remaining on City sidewalks following the
snows this winter. Ms. Duran replied that Public Works can assess the most cost effective ways
to address that issue.
Meeting Close
There being no further business to come before the Committee, the meeting of the Community
Development Committee adjourned at 7:18 p.m.
Respectfully submitted,
Audrey M. McClanahan
City Clerk